GREAT PYRENEES CLUB OF PUGET SOUND
SECTION 1. The name of the Club shall be the Great Pyrenees Club of Puget Sound
SECTION 2. The objectives of the Club shall be:
To advance and protect the interest of pure-bred Great Pyrenees and to do all possible to bring their natural qualities to perfection;
To urge members and breeders to accept the standard of the breed as approved by the American Kennel Club as the only standard of excellence by which Great Pyrenees shall be judged.
To do all in its power to protect and advance the interests of the breed encouraging sportsmanlike competition at all AKC events and activities;
To conduct sanctioned and licensed specialty shows and obedience trials under the rules of the American Kennel Club.
SECTION 3. The Club shall not be conducted or operated for profit and no part of any profits or remainder or residue from dues or donations to the Club shall inure to the benefit of any member or individual.
SECTION 4. The members of the Club shall adopt and may from time to time revise such By-laws as may be required to carry out these objectives.
SECTION 1. Eligibility. There shall be three types of membership:
Full membership, open to all person’s eighteen years of age and older who are in good standing with the American Kennel Club and who subscribe to the purposes of this Club.
Junior membership, open to person’s age ten to seventeen years. This membership shall not entitle the person to voting rights or the privilege of holding office.
Honorary membership, an individual designated by the Board of Directors to receive the Pyr Print and be recognized for their years of service and devotion to the breed.
While membership is unrestricted as to residence, the Club’s primary purpose is to be representative of the owners, breeders,and exhibitors in its immediate area.
SECTION 2. Dues shall be reviewed and adjusted annually by the Board of Directors. Dues shall be payable on or before the 1st of May each year, half-year membership would be payable on or before November 1st. By the end of March, the Treasurer shall send to each member a statement of his dues for the ensuing year. No member may vote who has not met annual renewal requirements which include payment of dues and their signature authorizing acceptance and adherence to the Code of Ethics.
SECTION 3. Election to Membership. Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by the Constitution and by-laws, and Code of Ethics. The application shall state the name and address of the applicant. Accompanying the application, the prospective member shall submit dues payment for the current year.
All applications are to be filed with the Secretary and the name of the applicant shall be distributed to the membership. If there are no objections received within 30 days, the applicant shall become a member.
SECTION 4. Termination of Membership. Membership may be terminated:
Any member in good standing may resign from the Club upon written notice to the Secretary. Within 15 days of this resignation, all properties belonging to the Club shall be returned or reimbursement for such property shall be made to the Club.
By lapsing. A membership will be considered as lapsed and automatically terminated if such member’s dues remain unpaid 30 days after the first day of the fiscal year; however, the Board may grant additional grace to such delinquent members in meritorious cases. In no case may a person be entitled to vote at any Club meeting whose dues are unpaid as of the date of that meeting.
By expulsion. A membership may be terminated by expulsion as provided in Article VI of these By-laws.
MEETING AND VOTING
SECTION 1. Club Meetings.
Meetings of the Club shall be held in the (or within 100 miles of) the city of Seattle’s city limits on the date and at the place designated by the Board of Directors. Notice of all such meetings shall be disclosed to the membership by the Secretary.
The quorum for such meetings shall be 20% of the members in good standing. There shall be at least one meetings per year.
SECTION 2. Special Club Meetings. Special club meetings may be called by the President, or by a majority vote of the members of the Board who are present and voting at any regular meeting of the Board. Further, a special club meeting shall be called by the Secretary upon receipt of a petition signed by five members of the Club who are in good standing. Such special meetings shall be held in (or within 100 miles of) the City of Seattle’s city limits at such date and hour as may be designated by the person or persons authorized here in to call such meetings. Notice of such meetings shall be given at least 5 days and not more than 15 days prior to the date of the meeting. Said notice shall state the purpose of the meeting, and no other club business may be transacted thereat. The quorum for such a meeting shall be 20% of the members in good standing.
SECTION 3. Board meetings. Meetings of the Board of Directors shall be held in the (or within 100 miles of) the city of Seattle’s city limits at such date, hour and place as may be designed by the board. Notice of each such meeting shall be given at least 5 days prior to the date of the meeting. The quorum for such a meeting shall be a majority of the board. There shall be a minimum of 4 meetings per year
SECTION 4. Special Board Meetings. Special meetings of the Board may be called by the President and shall be called by the Secretary upon receipt of a written request signed by at least three (3) members of the Board. Such special meetings shall be held in the in the (or within 100 miles of) the city of Seattle’s city limits at such place, date and hour as may be designated by the person authorized herein to call such meetings
Notice of such meeting shall be given at least 5 days and not more than 10 days prior to the date of the meeting. Any such notice shall state the purpose of the meeting and no other business shall be transacted thereat. A quorum for such a meeting shall be a majority of the board.
SECTION 5. Voting. Each member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of the Club at which he is present. Proxy voting will not be permitted at any Club meeting or election.
DIRECTORS AND OFFICERS
SECTION 1: Board of Directors
The Board shall be comprised of the President, Vice President, Secretary, Treasurer, and three other persons, all of whom shall be club members in good standing and all of whom shall be elected for two-year terms. Two directors shall be elected in even-numbered years and one director shall be elected in odd-numbered years at the Club’s annual meeting as provided in Article IV and shall serve until their successors are elected. The outgoing President shall also be a member of the board with voting powers only case of a tie. General management of the club’s affairs shall be entrusted to the Board of Directors.
SECTION 2: Officers.
The Club’s officers, consisting of the President, Vice-President, Secretary and Treasurer shall serve in their respective capacities both with regard to the Club and its meetings and the Board and its meetings.
a) The President shall preside at all meetings of the Club and of the Board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these by-laws.
b) The Vice-President shall have the duties and exercise the powers of the President, in case of the President’s death, absence or incapacity.
c) The Secretary shall keep a record of all meetings of the Club and of the Board and of all matters of which a record shall be ordered by the Club. She/he shall have charge of the correspondence, notify members of the meetings, notify new members of their election to membership, notify officers and directors of their elections to office, keep a roll of the members of the Club with their addresses, and carry out such other duties as are prescribed in these by-laws.
d) The Treasurer shall collect and receive all monies due or belong to the Club. She shall deposit the same in a bank designated by the board, in the name of the club. Her books shall at all times be open to inspection of the board and she shall report to them at every meeting, the condition of the club’s finances and every item of receipt or payment not before reported; and at the annual meeting she shall render an account of all monies received and expended during the previous fiscal year. The treasurer shall be bonded in such amount as the board of directors shall determine.
The offices of secretary and treasurer may be held by the same person, in which case the board shall be comprised of the officers and three other persons.
SECTION 3: Vacancies
Any officer or director of the board who misses two board meetings during a club year without notification to a board member may be removed from office. Any vacancies occurring on the board or among officers during the year shall be filled until the next annual election by a majority vote of all the then members of the board at its first regular meeting following the creation of such vacancy or at a special board meeting called for that purpose; except that a vacancy in the office of president shall be filled automatically by the vice president and the resulting vacancy in the office of vice president shall be filled by the board.
THE CLUB YEAR, ANNUAL MEETING, ELECTIONS
SECTION 1: Club Year. The Club’s fiscal year shall begin on the 1st day of May and end on the 31st day of April.
The club’s official year shall begin immediately at the conclusion of the election at the annual meeting and continue through the election at the next annual meeting.
SECTION 2: Annual Meeting. The annual meeting shall be held in the month of May at which officers and directors for the ensuing year shall be announced; the election being by mail ballot from among those nominated in accordance with Section 4 of this Article. They shall take office immediately upon conclusion of the election and each retiring officer shall turn over to his successor in office, all properties and records to that office within 30 days after the election.
SECTION 3: Elections. The nominated candidate receiving the greatest number of votes for each office shall be declared elected.
SECTION 4. Nominations. No person may be a candidate in a Club election who has not been nominated. During the month of January, the Board shall select a Nominating Committee consisting of three members and two alternates, not more than one of who may be a member of the Board. The Secretary shall immediately notify the committeemen and alternates of their selection. The board shall name a chairman and it shall be his duty to call a committee meeting which shall be held on or before March.
The Committee shall nominate one candidate for each office, and a candidate for other position on the Board, and, after securing the consent of each person so nominated, shall immediately report their nominations to the Secretary in writing.
Upon receipt of the Nominating Committee’s report, the Secretary shall before March 15th notify each member in writing of the candidates so nominated.
Additional nominations may be made prior to the annual meeting by any member, provided his proposer shall present to the secretary a written statement from the proposed candidate signifying his willingness to be a candidate. No person may be a candidate for more than one position, and the additional nominations which are provided for herein may be made only from among those members who have not accepted a nomination of the Nominating Committee, prior to April 1st.
Nominations cannot be made at the annual meeting or in any manner other than as provided in this Section.
In the event that only one candidate is nominated for each office, it shall not be necessary to send out mail ballots. Candidates shall take office the first day of the fiscal year.
SECTION 1: The President with the approval of the Board may each year appoint standing committees to advance the work of the Club in such matters as specialty shows, trophies, annual prizes, membership and other fields which may well be served by committees. Such committees shall always be subject to the final authority of the Board. Special committees may also be appointed by the Board to aid it on particular projects.
SECTION 2: Any committee appointment may be terminated by the majority vote of the full membership of the Board upon written notice to the appointee, and the President with the approval of the Board may appoint successors to those persons whose services have been terminated.
SECTION 1: American Kennel Club Suspension. Any member who is suspended from the privileges of the American Kennel Club automatically shall be suspended from the privileges of the Great Pyrenees Club of Puget sound for a like period.
SECTION 2. Charges. Any member may prefer charges against a member for alleged misconduct prejudicial to the best interest of the Club or the breed. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $10.00 which shall be forfeited if such charges are not sustained by the Board following a hearing. The Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board meeting, and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interest of the Club or the Breed. If the Board considers that the charges do not allege conduct that would be prejudicial to the best interest of the Club or the breed, it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges, it shall fix a date for a hearing by the Board not less than three (3) weeks or not more than six (6) weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if he wishes.
SECTION 3. Board Hearing. The Board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained after hearing all the evidence and testimony presented by complainant and defendant, the Board may by a majority vote of those present, suspend the defendant from all privileges of the Club for not more than six months from the date of the hearing. And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant’s right to appear before his fellow members at the club meeting which considers the Board’s recommendation. Immediately after the Board has reached a decision, its findings shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the Board’s decision and penalty, if any.
SECTION 4. Expulsion. Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a Board hearing and upon the Board’s recommendation as provided in Section 3 of this Article. Such proceedings may occur at a regular or special meeting of the Club to be held within 60 days but not earlier than 30 days after the date of the Board’s recommendation of expulsion. The defendant shall have the privilege of appearing in his own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the Board’s findings and recommendations and shall invite the defendant, if present, to speak inhis own behalf if he wishes. The meeting shall then vote by secret written ballot on the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the board’s suspension shall stand.
SECTION 1. Amendments to the Constitution and By-laws may be proposed by the Board of Directors or by written petition addressed to the Secretary, signed by 20% of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the Board of Directors and must be submitted in writing to the members with recommendations of the Board by the Secretary for a vote within three months of the date when the petition was received by the Secretary.
SECTION 2. The constitution and by-laws may be amended by a 2/3 vote of the members by mail ballot or voting any regular or special meeting called for the purpose, provided any proposed amendments have been included in the notice of the meeting and mailed to each member at least two weeks prior to the date of the meeting.
SECTION 1. Dissolution. The Club may be dissolved at any time by the written consent of not less than 2/3 of the members. In the event of dissolution of the Club other than for purposes of reorganization, whether voluntary involuntary, or by operation of law, none of the property of the Club nor any proceeds thereof, nor any assets of the Club shall be distributed to any member of the Club. But, after payments of the debts of the Club, its property and assets shall be given toward the benefit of the breed as determined by the Board of Directors.
ORDER OF BUSINESS
SECTION 1. At meetings of the club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
Minutes of last meeting
Report of President
Report of Secretary
Report of Treasurer
Reports of committees
Election of officers and board (at annual meetings)
Election of new members
SECTION 2. At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:
Reading of minutes of last meeting
Report of Secretary
Report of Treasurer
Reports of committees
SECTION 1: The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these By-laws and any rules of order the Club may adopt.